Map your workflow using the mapping tool

To build your dashboard, we need to understand a bit of your workflow. In order to show metrics that reflect your specific way of working, we need to know when the work is started on a task, and when it's completed. 

Note: before you can map your workflow, make sure you have set up your workflow

Use the mapping tool to map the columns in your Asana board to Not started, In progress, and Done. You can find the mapping tool at Settings ► Workflow in the main menu.

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In the beginning, the unmapped box contains all the columns in your Asana board. Drag the columns that form your workflow from unmapped to one of the three boxes: 

  • Not started = Work to be done (your backlog)

  • In progress = Work started but not completed

  • Done = Completed work

Tip: Consider your work done only after tasks go through all states so map your testing/review/waiting states to In progress rather than Done.  

It's ok to leave some of the columns unmapped if you feel they are not part of your workflow.

That's it! Notice that the workflow mapping is global for a dashboard so when you change the mapping, it will be reflected in all the charts within that dashboard. 

If you change the columns in your Asana board afterwards, you will see a red icon notifying you to review your mapping. 

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When you click Dashboard settings, you will be directed to the mapping tool to review your mapping. The Asana lists that have been added since the mapping was done are associated with an exclamation mark. Move them to one of the three boxes or leave them unmapped. Clicking save will remove the notification. 

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