Manage your team’s capacity with the new Planned work chart 🏋️

We have added a new chart to our growing library of custom charts: Planned work. It shows how much work is assigned to each team member for the coming days, weeks, and months. It helps you to quickly see who can take more work and who is overloaded with too much work.

Here’s an example chart:

In this example, the chart is grouped by Week and the bar segment is Assignee. The chart shows how much work is allocated per week for each assignee. The leftmost bar is the current week. The bars to the right are the future weeks.

The chart shows the work with planned duration. That means a task must have at least a due date set to be included in this chart. Tasks without any deadlines are not included in this chart.

The work is evenly distributed for the remaining days. For example, if you have 20 tasks with each having a due date in 10 days, there will be two tasks allocated per day.

You can also set a start date for a task, and the chart will take that into account. If the start date is not set, the chart allocates the work from today until the due date.

Configuring the Planned work chart

To create a Planned Work chart, go to the Charts tab and click Add new chart.

A modal is opened with a set of chart templates. Select New blank chart to open the chart editor. Select Planned work as the chart type. In this example, we’ve selected grouping to be by Week, and bar segment to be Assignee.

That produces the chart seen at the beginning of this guide:

You can mouse-hover the bars to see the work allocated for each individual for each week:

Once you've created the chart, you can place it in a report and schedule it to be sent via email or Slack.

Notice that you can use any of your custom fields as the unit. By default, the chart uses Tasks, as the unit but you can change it to any of your custom fields from the unit menu. For example, if you have set work estimates to your cards (e.g. as Story points), you can configure the chart to use those.

You can learn more about setting up this chart for your tool by reading the guides for Trello, Jira, Asana, or monday.com.