Sharing individual dashboard screens
You can get a URL of the currently viewed screen by clicking Share this view under the main menu. An input field is shown with the URL that allows copying the link to the clipboard.
You can share the URL with anyone who has access to your dashboard. When they follow the link, they will only see this one dashboard screen. Only those users who have access to the dashboard you are sharing will be able to view it. Even if you mistakenly share the URL to someone outside of your company, they won’t be able to see your data
You can also share any individual dashboard screen to those who don’t have login credentials by sending them a public share link. To make a share link public, click Make this a public link under the input field (click the image to enlarge).
Warning: While the link has a random character sequence so that it’s not possible to guess the link, anyone with the link can access the chart. Share the link only with people who you would like to be able to see the data.
You can disable the link anytime by unchecking the “Enable link sharing” checkbox.
Tip: Users viewing the shared link will see the chart according to the default filter, not the personal filter of the person sharing the view. before sending out the share link, use the browser’s incognito mode to see how the chart will look like for someone who’s not logged in.
Sharing the whole dashboard
You can share the whole dashboard by getting a share link under the Sharing tab in the Dashboard settings. It is recommended to use this kind of link when displaying dashboard on a TV screen.
Warning: once a link is made public, anyone with the link can access the dashboard in a read-only mode. Users who follow the link can view the information in the shared dashboard but they are not allowed to access or change any settings of the dashboard.
You can disable the link anytime by unchecking the “Enable dashboard sharing” checkbox.
Notice that if you disable a share link, it will be disabled permanently. If you enable sharing again, a new share link is always generated and the previously shared link remains disabled. If you have configured the share link to be used in the TV screen, you’ll have to update that link.
Sharing custom charts
You can share any of your custom charts with a direct link. To get a link, go to the Charts tab and locate the chart that you want to share a link to.
The share feature can be found in the chart context menu:
When you select Share, a modal is shown and the share link is copied to the clipboard. You can send the link and the recipient can view the chart by following the link.
If you want to share the chart with someone who doesn’t have a Screenful account, you can reveal more options by clicking the Make this a public link.
If you check the Enable public sharing checkbox, the link is made public so that anyone can follow the link and see the chart in read-only mode.
Warning: While the link has a random character sequence so that it’s not possible to guess the link, anyone with the link can access the chart. Share the link only with people who you would like to be able to see the data.
You can disable the link anytime by unchecking the Enable public sharing checkbox. Notice that if you disable a share link, it will be disabled permanently. If you enable sharing again, a new share link is always generated and the previously shared link remains disabled.
Sharing reports
In addition to sharing via email or by sending to Slack, you can also share reports with a link.
To get a link, go to the Reports tab and locate the report that you want to share a link to (if you’re within a dashboard, you can get to this view by selecting exit dashboard under the main menu).
The share feature can be found in the report context menu:
When you select Share, a modal shown and the share link is copied to the clipboard. You can send the link and the recipient can view the chart by following the link.
If you want to share the report with someone who doesn’t have a Screenful account, you can reveal the more options by clicking the Make this a public link.
If you check the Enable public sharing checkbox, the link is made public so that anyone can follow the link and see the report in read-only mode.
Warning: While the link has a random character sequence so that it’s not possible to guess the link, anyone with the link can access the report. Share the link only with people who you would like to be able to see the data.
You can disable the link anytime by unchecking the Enable public sharing checkbox. Notice that if you disable a share link, it will be disabled permanently. If you enable sharing again, a new share link is always generated and the previously shared link remains disabled.