How to do sprints in Asana

How to do sprints in Asana

How to do sprints in Asana

In the beginning of the sprint, all the tasks scheduled for the sprint are in the sprint backlog column. During the sprint tasks are progressed through the workflow, and if everything goes as planned, all the tasks are in the Done column when the sprint ends. Here are few tips for setting workflow in Asana.

In the beginning of the sprint, all the tasks scheduled for the sprint are in the sprint backlog column. During the sprint tasks are progressed through the workflow, and if everything goes as planned, all the tasks are in the Done column when the sprint ends. Here are few tips for setting workflow in Asana.

In the beginning of the sprint, all the tasks scheduled for the sprint are in the sprint backlog column. During the sprint tasks are progressed through the workflow, and if everything goes as planned, all the tasks are in the Done column when the sprint ends. Here are few tips for setting workflow in Asana.

Starting a new sprint

Make sure that the Sprint screen is enabled in the Dashboard settings

1.png

To start a new sprint, select start a new sprint from the menu on the top right:

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Sprint edit form is opened for entering the details for the sprint.

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The sprint details will be remembered so that when you’re starting the next sprint, the values you’ve entered previously are automatically pre-selected.

Enter the sprint details:

  • Sprint name - will be shown as the sprint name in the burndown chart

  • Primary board - the main project for the sprint

  • Sprint backlog - can be one or multiple columns or lists in one or more projects

  • Done list - can be one or multiple columns or lists in the primary project

  • Start date - first day of the sprint

  • End date - last day of the sprint

In addition, there are these default settings that you only need to set once and they will be applied to all future sprints.

  • Burn unit - burn unit can be either task count or an estimate.

  • Sprint ending - automatically at the sprint end date, or manually

  • Default length - the sprint end date is set automatically based on the default length

  • Additional boards - if your backlog is scattered across multiple projects, you can select those here.

Start the sprint by clicking Create sprint

That's it! Once you start completing your tasks, you'll get a nice sprint burndown chart to share with your team. 

4.png

Starting a new sprint

Make sure that the Sprint screen is enabled in the Dashboard settings

1.png

To start a new sprint, select start a new sprint from the menu on the top right:

2.png

Sprint edit form is opened for entering the details for the sprint.

3.png

The sprint details will be remembered so that when you’re starting the next sprint, the values you’ve entered previously are automatically pre-selected.

Enter the sprint details:

  • Sprint name - will be shown as the sprint name in the burndown chart

  • Primary board - the main project for the sprint

  • Sprint backlog - can be one or multiple columns or lists in one or more projects

  • Done list - can be one or multiple columns or lists in the primary project

  • Start date - first day of the sprint

  • End date - last day of the sprint

In addition, there are these default settings that you only need to set once and they will be applied to all future sprints.

  • Burn unit - burn unit can be either task count or an estimate.

  • Sprint ending - automatically at the sprint end date, or manually

  • Default length - the sprint end date is set automatically based on the default length

  • Additional boards - if your backlog is scattered across multiple projects, you can select those here.

Start the sprint by clicking Create sprint

That's it! Once you start completing your tasks, you'll get a nice sprint burndown chart to share with your team. 

4.png

Completing a sprint

A sprint is completed by selecting End sprint from the menu

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In order for the sprint burndown chart to work properly, completed tasks must stay on the sprint done list until the sprint is stopped.

Completing a sprint

A sprint is completed by selecting End sprint from the menu

5.png

In order for the sprint burndown chart to work properly, completed tasks must stay on the sprint done list until the sprint is stopped.

General tips

It is advisable to use the same Asana project from one sprint to another. This way you can generate a history of sprints and don't have to move incomplete tasks from one project to another when starting a new sprint.

Before starting a new sprint, you may want to clean up the completed tasks column from the tasks completed in the previous sprint. You can do so by first marking all tasks in the done list as completed. 

Screen Shot 2017-12-19 at 16.05.25.png

And then hiding the completed tasks from the board by selecting Incomplete Tasks from the menu on the top right. This way your board doesn't get cluttered with the tasks from previous sprints (you can always view them later if needed from the same menu). 

Screen Shot 2017-12-19 at 16.13.00.png

General tips

It is advisable to use the same Asana project from one sprint to another. This way you can generate a history of sprints and don't have to move incomplete tasks from one project to another when starting a new sprint.

Before starting a new sprint, you may want to clean up the completed tasks column from the tasks completed in the previous sprint. You can do so by first marking all tasks in the done list as completed. 

Screen Shot 2017-12-19 at 16.05.25.png

And then hiding the completed tasks from the board by selecting Incomplete Tasks from the menu on the top right. This way your board doesn't get cluttered with the tasks from previous sprints (you can always view them later if needed from the same menu). 

Screen Shot 2017-12-19 at 16.13.00.png