Analytics 2 is now available to all Asana users 🚀
Mar 28, 2025
Our new analytics engine, Analytics 2, is now available to all our Asana users. It is a complete rewrite of our data warehouse, data model, data retrieval algorithms, and APIs. With Analytics 2, we are bringing you the most flexible and scalable analytics for Asana data. That means faster loading of charts and the ability to tackle the more advanced analytics cases that weren't possible with our previous analytics engine.
Here are some of the recent updates enabled by Analytics 2. Depending on when your account was migrated, you may or may not have already seen these in your Screenful account.
Contents:
Create charts using Formula fields
Asana's Formula fields can be used as units in the charts. When creating a chart, formula fields are selectable in the unit menu:
In this example, the unit menu contains two Number fields: Budget and Spent. There is also a formula field Remaining, that shows the difference between the budget and spent. When you select Remaining as the unit for the chart, you'll see the sum of Remaining:
When you click through the number, you'll see the individual items and how much is Remaining per each item:
Formula custom fields are automatically imported and treated according to their type. If the value is a number, it can be used as a unit like the Number fields. If the value is a date, it can be used similarly to the Date fields. You can see the mapping of a formula field on the custom fields mapping page. You can learn more from this guide.
Track work by custom date fields
You can track work based on any of your custom Date fields. When you create a custom chart, you can pick a date field instead of a workflow state as the primary filter. This lets you track the tasks completed based on set completion dates.
Let's assume you have a column Completion date on your board. You can create a chart that shows how many items have the date in the past by selecting by Completion date as the metric for the chart.
That will work the same way as if you had selected Completed (within date range), except that it will only look at the value in the date column. If the date is within the selected date range, it is considered completed, regardless of the workflow state of that item. It is an alternative way of tracking work completions.
Here's the resulting chart:
You can click through the number to see the list of items.
You can also create Task lists and filter them by custom date columns. Here's an example configuration for a Task list:
When you pick a date column from the menu, the resulting task list contains items that have the date within the specified date range:
New Time tracking report template
You can create a time-tracking report by using a report template. Go to the Reports tab and click Add new report:
A modal opens, showing the available templates. Select Time tracking report:
A report containing time-tracking data from the selected Asana boards is created.
Learn more: Creating charts based on Asana time tracking data
Smart chart click-throughs
We've added more click-throughs to our charts. You can now click through from Table chart, Number chart, Bar chart, Stacked bar chart, and Burndown chart. When you click a chart, a modal is shown listing the items that were used to calculate the number. The columns in the list are automatically selected based on the selections you've made in the chart editor so that you'll see the most relevant details for each item.
As an example, if you have selected a custom field as the unit for the chart, the click-through list will also show the same unit:
Likewise, if you have a chart showing the total amount of hours logged for a project, the click-through list shows the time logged per each item:
No more guessing why the numbers are as they are since you can click-through to see the underlying data 🙌
New guides added
We've added more guides to help you get more out of these new analytics capabilities.
Stay tuned for more analytics capabilities for Asana that we will introduce in the coming months!
About Screenful
Screenful provides multidimensional analytics of the data in Asana. You can slice & dice your data with 15 different chart types, and click-through to drill into details.
Analytics & Reports by Screenful is available on Asana Apps and Integrations.
Let us know if you have questions or feedback by contacting hello@screenful.com. To stay on the loop, read our blog, or follow us on LinkedIn.
